Question: Which organizations can apply for funding?

Answer: This pool of funding is open to all members, partners, and sponsored vendors. Any organization can apply for special project funding as long as the project's outcomes benefit Connecticut's healthcare sector.

Question: I'm a vendor. Can I apply for funding?

Answer: Individuals or organizations who provide services or products directly related to the scope of this program must partner with a member organization to apply for special project funding.

Question: Who reviews, scores, and votes for these projects?

Answer: Once the application period closes, all submissions will be reviewed for completeness and eligibility by the CT HCC Staff.

Next, applications will be sent to CT HCC Executive Committee for review, scoring, and voting. In the past, coalition projects were scored and voted on by all Active (voting) Members. The CT HCC now has an Executive Committee that ensures that the allocation of resources align with the strategic goals and objectives of the coalition by scoring and voting on projects. For more information about the Executive Committee structure, makeup, and mission, please refer to the CT HCC Bylaws.

Projects will be voted on individually in order of highest ranked score until either funding runs out or there are no projects to approve.

Question: When will applicants be notified about the awards?

Answer: Approved project applicants will be notified within one week of the Executive Committee during which projects are voted on, and will receive a Notice of Award and Subrecipient Contract for signature.

Question: What kind of geographic impact should my project have?

Answer: All projects should have an impact that extends beyond your organization's four walls. This means that a project's activities should have a broader influence and effect on the regions, jurisdictions, and communities surrounding your organization.

Question: I received a special project award. When can I start spending money?

Answer: Congratulations on your award! The CT HCC can reimburse any allowable purchases related to your project that take place between the day you sign your contract and the day you submit your final reimbursement documentation and request. Purchases made before contract signature cannot be reimbursed by the CT HCC.

Question: I am requesting reimbursement for a project. What constitutes proof of payment?

Answer: Subrecipients are required to submit a completed special project reimbursement request form with all relevant cells filled out, along with proof of invoice and proof of payment.

Proof of payment for reimbursement typically includes documentation that clearly demonstrates a transaction has occurred and payment has been made. Here are the common types of proof of payment that are usually acceptable for reimbursement:

• • • Itemized Receipts: These include details of what was purchased, the amount paid, date of purchase, and the vendor's information.
    • E-Receipts: Digital receipts sent via email or available for download from an online transaction.
    • Paid Invoices: Invoices that are marked as paid, either with a stamp, signature, or notation indicating that the payment has been received.
    • Transaction Details: Bank statements showing the transaction date, amount, and recipient information.
    • Redacted Statements: If privacy is a concern, other unrelated transactions can be redacted.
    • Transaction Records: Statements that list the date, amount, and vendor of the transaction.
    • Scanned Copies: Scanned or digital images of the front and back of a canceled check, showing it has been processed by the bank.

If more than one document is required to clearly demonstrate that a transaction has occurred and payment has been made, you can submit them together as proof of payment.

Question: If I have questions about the application process or reporting requirements, who do I ask?

Answer: Please direct questions to the CT HCC Special Projects email, grants@cthcc.org.

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